Candidate Data Retention / Fair Processing Summary

CANDIDATE DATA – FAIR PROCESSING & RETENTION (WEBSITE SUMMARY) – EM REC LIMITED

This page summarises how EmRec uses candidate data. For full details, please read our Privacy Notice.

What we use your data for

We use candidate information to:

·         register you for work opportunities

·         assess suitability and match you to roles

·         complete compliance checks relevant to healthcare placements

·         manage bookings and timesheets (including via Logezy where enabled)

·         administer PAYE payroll and statutory requirements (where you work via us)

Sharing your data

We may share relevant information with clients/hiring organisations for the purpose of placement and compliance, and with suppliers that help us deliver services (e.g., booking systems such as Logezy, screening, payroll/finance systems).

Retention (how long we keep data)

Typical retention:

Candidate records (not placed): 12–24 months after last meaningful contact

Candidate records (placed/engaged): typically 6 years after the end of engagement (plus payroll retention as required by law)

Your choices and rights

You may have rights to access, correct, delete, restrict, or object to certain processing. Please contact us and we will respond in line with data protection law.

Contact

Email: info@emrec.co.uk

Phone: 0330 043 9960

Last updated: 4 December 2025